Business and Finance Related Changes in Response to COVID-19

To ensure business continuity and to facilitate remote work, many business and finance policies are being modified temporarily or permanently. A list of modifications are below.

University Bursar Cashier Operations

Cashier Operations currently has modified hours for all services such as deposits, payables check pickups and cash advance payouts.Unit heads and custodians should document adjustments made to their cash handling procedures. Contact your university Cashier Operations office via email (Chicago, Springfield, or Urbana-Champaign) with any questions.

Contract Approval/Routing Form (CARF)

Contracts and CARFs submitted to the Office at Business Development Services (OBDS) or the Contract Services Office (CSO), should be routed in electronic (PDF) format, paper format is no longer accepted. Scanned CARFs that (1) contain an electronic signature of the required approver(s), or (2) an unsigned form accompanied by an email explicitly approving the contract by the appropriate approver(s) will be accepted.   For questions or to email documents please contact OBFSRevenueContract@uillinois.edu (UIC), SpringfieldCSO@uillinois.edu (UIS), or UrbanaCSO@uillinois.edu (UIUC and System Office units).

Electronic Signatures

The University of Illinois System may now accept electronic signatures as a legally binding equivalent to handwritten signatures to signify an agreement, as permitted by law or other contractual obligations. Units are encouraged to discuss electronic signature acceptance options with appropriate information technology units. 1.3.5 Electronic Signatures

Equipment Biennial Inventory Extensions for 2020

Due dates for the Biennial equipment certification and the subsequent resolution of pending/unfound items have been extended. Extended due dates will be determined and communicated to all affected units at a later date. This impacts the current UIC East Side Biennial cycle previously scheduled to certify on March 31, 2020, and UIUC and System’s Office units previously scheduled to certify on August 31, 2020. For questions regarding the Biennial extension, please reach out to Magdalena Jach at mj20@uic.edu or 312-585-9171. 

Equipment Loan to Employees Procedures

Procedures for loaning equipment to faculty, staff, or student employees for less than one academic term have been streamlined. For details please see the policy 12.3.7 Loan Equipment to Faculty, Staff, or Student Employees.

P-Card and T-Card Reconciliation

P-Card and T-Cards reconciliation has been extended to 25 days and in anticipation that physical receipts may not be available, electronic receipts can be used for processing. Receipts should be retained either in paper form or electronically within the unit.

For more information see, P-Card and T-Card Reconciliation.